1.
cover letter; transmittal slip; covering note
A brief document attached to materials being sent — such as faxes, documents, or packages — that identifies the sender, recipient, and contents. Standard in Japanese business communication.
Composed of 送付 (sending, forwarding) and 状 (document, letter). In Japanese business culture, including a 送付状 with documents is considered basic etiquette, whether sending by mail, fax, or even email attachment.
The typical format includes the date, recipient name and company, sender name and contact information, a greeting, a list of enclosed items, and a closing. Templates are widely available and follow a standard layout.
Common collocations
- 送付状を添える: to attach a cover letter
- 送付状を作成する: to prepare a cover letter
- ファックス送付状: fax cover sheet
- 送付状のテンプレート: cover letter template